What is HR Software?

HR software is a digital solution for managing and optimizing the day-to-day operations of human resources and the overall HR objectives of an organization. HR software makes it possible for HR staff and managers to better allocate their time and resources to more productive, profitable efforts.

HR software technology has come a long way since computers were first introduced to handle human information in the 1970s. HR programs became widely available to business clients in the 1980s, and the advent of web-based software in the 1990s made HR software even more popular. Now, many new cloud-based systems, are subscription-based, easily integrated with other data management systems, and tailored to the needs of each organization, goals, and budget. In short, there is now an HR software solution for all sizes and types.

What does HR Software do?

HR software assists the organization's human resources department by performing manual tasks, keeping employees' information organized, and creating data-driven reports. All of this is done electronically, eliminating the need for paper documents. HR software can also work for employees and managers within the organization, assisting with tasks such as tracking time, updating staff records, and performance management.

Some of the functions that HR software can perform include:

  • Securely store and organize employee data

  • Creating workflow and tracking permissions

  • Tracking time to help yourself

  • Track staff training to improve compliance

  • Evaluate and report on employee satisfaction

  • Performance management and policy monitoring

  • Managing and managing benefits

  • Pre-boarding, boarding, and offboarding automation

  • Integration of third-party applications

  • Managing all data changes with test tracking

  • Generate custom reports to provide strategic insight

  • Many more

All of these actions are performed through various HR software programs that can be purchased as a package or a la carte.

What are the Benefits of HR Software?

While there are many benefits to using HR software, one of the biggest is its ability to reduce time spent on repetitive, low-impact management tasks, allowing HR professionals to focus on more productive loads and long-term strategic results.

Apart from this, other major benefits include:

  • Reduced errors

  • Improved document editing and employee data

  • Simple procedures

  • Continuous response

  • More accurate statistics

  • Sequential planning

  • To keep organizations compliant with organizational rules

The Best HR Software Guide

The best HR software depends on the different needs and objectives of your company, as the solutions for each software may vary.

Types of HR Software

Other types of HR software that can help your organization achieve its goals are those that control the applicant tracking and boarding, performance, and staff engagement.

Human Resources Information Systems (HRIS): HRIS plays an important role in managing the data required for many HR tasks such as hiring and tracking applicants, storing employee data, managing salary and benefits, maintaining administrative and legal requirements, etc. HRIS may be standalone software designed to integrate with other HR applications, or it may be an intermediate web-based HR software.

Applicant Tracking System (ATS): ATS hires software that helps organize the organization's recruitment process from start to finish. It usually handles tasks such as posting job openings on multiple task boards, storing applicant data, and evaluating potential match requests.

Riding: Riding software helps to plan and track the process of introducing new employees to the organization. It usually includes features such as electronic signatures, pre-ride packages, training tracking, staff quiz, and other automated tasks to help HR ensure it provides compliant, smooth ride information to new employees.

Performance Management: A forum for HR professionals, managers, and staff to assess staff skills, set performance goals, and track progress.

Employee Involvement: Helps improve employee sensitivity and increase individual and team involvement. This is done by prioritizing daily work, feedback, training, and analysis.